↵The secretariat is now open on Tuesdays and Wednesdays from 9 AM to noon.
If you have any questions outside of office hours, please contact us by email at polytech@ulb.be.
You will find many answers to your questions on our website.

Location: S.UB4.159 (Campus du Solbosch : Quartier bleu - Building U, Door B, 4th Floor, Room 159).

School staff members? Visit the dedicated IntraPoly page to find your contact person.

 

Faculty administration

Françoise GILOT
Faculty Administration Director
françoise.gilot@ulb.be

Students support

  • Management of August courses
  • Student internship agreements (IN)
  • Management of institutional credit requests
  • Support for EPB HR management


Vanessa PALACIOS

vanessa.palacios.perez@ulb.be

  • Management of Bachelor's and Master's (specialisation) annual student programmes
  • Management of Bachelor's and Master's examination schedules
  • Verification of Master's (specialisation) degrees

Carmen ALONSO

carmen.alonso.cazorla@ulb.be

  • Management of international student mobility (IN & OUT) : Erasmus, double degrees, bilateral agreements, ...
  • Management of final thesis
  • Preparation of deliberations on mobility

Rose-Marie BRYNAERT

rose-marie.brynaert@ulb.be

  • Courses timetable
  • Booking auditoriums and computer rooms
  • Booking the staff room

Macarena BAZET

macarena.bazet.mendez@ulb.be

 
  • Doctoral programme management: admission and registration
  • Admission to Bachelor's and Master's programmes
  • EBS administrative advisor (students with special needs)
 
  • Student management support

Lucyna MUDYN

lucyna.mudyn@ulb.be


 

Céline LEBRUN

celine.lebrun@ulb.be 

 

Information & Communication

  • Magaging courses catalogue
  • Managing Bachelor's degrees and appendices
  • Posting Faculty Council related documents online 
  • Updating information on Intrapoly and on the UB4 display screen
  • Managing communications to students via MonULB
  • Sending the faculty newsletter
  • Supporting the communication unit

Caroline BOON

caroline.boon@ulb.be

communication.polytech@ulb.be
  • Communication manager

Maud PIQUE

maud.pique@ulb.be
  • Communication & Alumni relations officer

Julie BELIËN

julie.belien@ulb.be 
Updated on January 15, 2026